System Emails

What are System Emails?

System emails are semi-automated emails that Training Group and Corporate Administrators can send from QualityTrainingPortal to learners in their company to remind learners to complete training or congratulate them on training that has been completed.

Sending System Emails is as simple as running an activity report and then sending emails to the learners you select. As a simple example, you can run a report to show you everyone who has training due in the coming week and then send them a reminder that the target completion date is coming up.

What do the System Emails Say?

All accounts are set up with three standard system emails.  We also offer customized emails for administrators of large teams and corporate accounts. Contact us if you wish to learn more about customized System Emails.

Standard System Emails

Below are the contents of the Standard System Emails:

  1. Important!  Training is Past Due
  2. Reminder to Complete QualityTrainingPortal Training
  3. Congratulations on Completing QualityTrainingPortal Course

Subject Line: IMPORTANT! Training is Past Due

Dear [firstname],

The course(s) assigned to you through QualityTrainingPortal.com are now past the Targeted Completion Date as shown below:

[list courses not completed within the date range]

This is a friendly reminder that you should complete the course(s) within the next week. If you have any questions about the training or have a business reason that you need to request an extended completion date, please email me directly. For your convenience, I have added your login details below my signature.

Training Group Administrator First Name and Last Name
Training Group Administrator Email Address
Training Group Administrator

*************************
Web-Based Training Access
*************************

To get started, go to:
http://training.QualityTrainingPortal.com

At the login screen, please enter the following information:

Corporate ID: mycompany
Username: myusername
Password: *****

For security, we have not included your password. If you do not know your password, you will be able to retrieve it from the login screen with the corporate ID and Username.

Subject Line:  Reminder to Complete QualityTrainingPortal Training

Dear [firstname],

This is a reminder that you have training course(s) through QualityTrainingPortal that are not complete but are due in the near future. Here are the course(s) and the target completion date for each:

[list courses not completed within the date range]

You should plan to complete this training on or before the Target Completion Date.

If you have any questions about the training or have a business reason that you need to request an extended completion date, please email me directly. For your convenience, I have added your login details below my signature.

Training Group Administrator First Name and Last Name
Training Group Administrator Email Address
Training Group Administrator

*************************
Web-Based Training Access
*************************

To get started, go to:
http://training.QualityTrainingPortal.com

At the login screen, please enter the following information:

Corporate ID: mycompany
Username: myusername
Password: *****

For security, we have not included your password. If you do not know your password, you will be able to retrieve it from the login screen with the corporate ID and Username.

Subject Line:  Congratulations on Completing QualityTrainingPortal Training!

Dear [firstname],

Congratulations on completing the following QualityTrainingPortal courses!

[list courses completed within the date range]

You can print out a certificate for your records by logging into the training and selecting the “print certificate” link in your records for the course.

Training Group Administrator First Name and Last Name
Training Group Administrator Email Address
Training Group Administrator

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